John Dunn got a copy of the Huron-Perth CAS Policy and Procedure Manual after a provincial takeover made it subject to freedom of information. The original disclosure is at HPCASPP (zip, 248 megabytes). The files here are the same text converted to html. Source references following articles are to the directory structure of the expanded zip.

A section contents table and a detailed contents table follow.

Service to Birth Parents
Services to Birth Parents

1.1 - 000
1.1 - 002.005	Counselling for Birth Parents
1.1 - 002.010	Legal Rights of Birth Parents
1.1 - 002.015	Minor Birth Parent and the Official Guardian
1.1 - 002.020	Adoption Consent of a Minor Birth Parent
1.1 - 002.025	Birth Parent(s)’ Stated Preferences
1.1 - 002.030	Birth Parents’ Social and Medical Histories
1.1 - 002.035	Post Placement Counselling for Birth Parents
1.1 - 002.040	Seeking Out Both Birth Parents

Services to the Child

1.2 - 000
1.2 - 002	Services for the Child
1.2 - 002.005	Assessment of the Child
1.2 - 002.010	Selection of an Adoptive Home
1.2 - 002.015	Selection of Foster / Adopt Placement
1.2 - 002.020	Wishes of the Child
1.2 - 002.025	Child’s Needs in Preparation for Placement
1.2 - 002.030	Post Placement Services
1.2 - 002.035	Witnessing a Child’s Consent to Adoption
1.2 - 002.040	Notification to Band or Native Community
1.2 - 002.045	External Placements
1.2 - 002.050	Adoption Disruptions
1.2 - 004	Adoption Subsidies
1.2 - 004.005	Adoption Subsidies
1.2 - 004.010	Administration of Adoption Subsidies

Adoption Intake

1.3 - 000
1.3 - 002	Scope of Adoption Services
1.3 - 002.005	Intake Information
1.3 - 002.010	Face-to-Face Meeting
1.3 - 002.015	Recruitment for Special Needs Children
1.3 - 002.020	Criteria for Accepting Applicants for Home study
1.3 - 002.025	Preparing Applicants for Adoption Parenting
1.3 - 002.030	Releasing Information when an Adoptive Applicant Re-Locates
1.3 - 004	Intake Information
1.3 - 006	Members of the Society’s Board of Directors as Adoption Applicants
1.3 - 006.005	Members of the Society’s Board of Directors as Adoption Applicants
1.3 - 008	Members of Staff or Foster Parents as Adoption Applicants
1.3 - 008.005	Staff Members or Foster Parents of the Society as Adoption Applicants

Witnessing Adoption Consent

1.4 - 000
1.4 - 002	Witnessing Adoption Consents
1.4 - 002.005	Persons Authorized to Witness Adoption Consents
1.4 - 002.010	Training for Persons Authorized to Witness Adoption Consents

Services to Adoption Parents

1.5 - 000
1.5 - 002	Services to Adoptive Parents
1.5 - 002.005	Services to Adoptive Applicant at Intake
1.5 - 002.010	Eligibility Criteria for Adoptive Parenthood.
1.5 - 002.015	Adoption Home study Process
1.5 - 002.020	Adoption Home study Approval or Rejection
1.5 - 002.025	Selection of an Adoption Home
1.5 - 002.030	Handling Adoptive Applicants Who are Board Members, Agency Staff, and Foster Parents
1.5 - 002.035	Sharing of Information to Adoptive Parents
1.5 - 002.040	Post Placement Services
1.5 - 002.045	Finalization of the Adoption
1.5 - 002.050	Adoption Documents
1.5 - 002.055	Post-Legal Adoption Services

Adoption Disclosure Services

1.6 - 000
1.6 - 002	Adoption Disclosure Services
1.6 - 002.005	Adoption Disclosure Intake
1.6 - 002.010	Waiting Lists for Adoption Disclosure Requests
1.6 - 002.015	Compilation and Sharing of Non-Identifying Information
1.6 - 002.020	Providing Identifying Information and Arranging a Meeting
1.6 - 002.025	Providing Identifying Information with Consent
1.6 - 002.030	Pre-Disclosure and Reunion Counselling
1.6 - 002.035	General Disclosure Counselling

Management of Adoption Records

1.7 - 000
1.7 - 002	Management of Adoption Records
1.7 - 002.005	Management of Adoption Records
1.7 - 002.010	Opening, Recording, and Closing of Adoption Records
1.7 - 002.015	Retention and Storage of Adoption Records
1.7 - 002.020	Management of Records Designated as Confidential
1.7 - 002.025	Access to Adoption Records
1.7 - 002.030	Keepsake Items
1.7 - 002.035	Content of an Adoption File

Concurrent Planning

1.8 - 000
1.8 - 002
1.8 - 002.005
1.8 - 002.010
1.8 - 002.015

Governance

Legal Sanction

2.1 - 000
2.1 - 002   Society is Duly Organized
2.1 - 004   Dissolution of Society

Mandate and Purpose

2.2 - 000
2.2 - 000	General Policy
2.2 - 002	Mandate and Purpose - General Policy
2.2 - 004	Philosophy and Purpose
2.2 - 006	Strategic Plan
2.2 - 008	Society Services
2.2 - 010	Service Plan

Board of Directors

2.3 - 000
2.3 - 002	Board of Directors - General Policy
2.3 - 004	Society’s Constitution and By-Laws
2.3 - 006	Board Composition
2.3 - 008	Board Orientation
2.3 - 010	Determination of Society Services
2.3 - 012	Legal Counsel
2.3 - 014	Society’s Compliance with all Applicable Law
2.3 - 016	Meetings of the Board of Directors
2.3 - 018	Board Procedure
2.3 - 020	Meetings Open to the Public
2.3 - 022	Appointment of Executive Director
2.3 - 024	Board of Directors’ Annual Review

Responsibility for Society Administration

2.4 - 000
2.4 - 002	Responsibility for Society Administration - General Policy
2.4 - 004	Role of the Executive Director
2.4 - 006	Responsibilities of the Executive Director
2.4 - 008	Attendance at Board/Committee Meetings
2.4 - 010	Executive Director’s Report to the Board
2.4 - 012	Delegation of Authority

Society Administration

2.5 - 000
2.5 - 002	Society Administration - General Policy
2.5 - 004	Lines of Authority/Accountability/ Communication
2.5 - 006	Communication and Collaboration
2.5 - 008	Policies and Procedures for Effective Service Delivery
2.5 - 010	Human Resources
2.5 - 012	Availability of Society’s Policies and Procedures
2.5 - 014	Maintenance of the Society’s Basic Documents

Regulatory Compliance

2.6 - 000
2.6 - 002	Regulatory Compliance - General Policy
2.6 - 004	Licensing and Regulatory Requirements of the Ministry
2.6 - 006	Regulations and Codes of the Local Municipalities
2.6 - 008	Availability for Public Inspection
2.6 - 010	Purchases of Services

Ethical Conduct

2.7 - 000
2.7 - 002	Ethical Conduct - General Policy
2.7 - 004	Ethical Conduct and Conflict of Interest
2.7 - 006	Remuneration
2.7 - 006.005	Remuneration
2.7 - 008	Preferential Treatment
2.7 - 010	Acceptance of Payment
2.7 - 012	Rent/Use of Society’s Facilities

Protection from Risk

2.8 - 000
2.8 - 002	Protection from Risk - General Policy
2.8 - 004	Protection from Risk
2.8 - 006	Insurance Coverage
2.8 - 008	Wage Loss Replacement Insurance Plan
2.8 - 010	Management of Society Funds
2.8 - 012	Action Taken when Loss Occurs
2.8 - 012.005	Action Taken when Loss Occurs
2.8 - 014	Rent/Use of Society’s Facilities
2.8 - 016	Security

Public Relations

2.9 - 000
2.9 - 002 Public Relations
Fundraising

2.10 - 000
2.10 - 002 Fundraising

Community

Community Information and Education

3.1 - 000
3.1 - 002   Community Information and Education
3.1 - 002   Introduction
3.1 - 002.005   Community Information and Education
Community Access

3.2 - 000
3.2 - 000   Introduction
3.2 - 002   Community Access
3.2 - 002.005   Community Access

Co-ordination and Liaison

3.3 - 000
3.3 - 002	Coordination and Liaison
3.3 - 002.005	Community Directory
3.3 - 002.010	Collaborative Service Delivery and Protocols
3.3 - 002.015	Liaison with Local, Provincial and National Organizations

Advocacy and Community

3.4 - 000
3.4 - 002	Advocacy and Community Development
3.4 - 002.005	Identification and Prioritization of Advocacy Issues
3.4 - 002.010	Society Leadership
3.4 - 002.015	Responsibility and Accountability

Child Care

untitled

4.1 - 000	4.0 - 000 Child Care
4.1 - 002	Family of Child on Financial Assistance
4.1 - 002.005	Family of Child on Family Benefits
4.1 - 004	Canada Pension
4.1 - 006	Child with Money in Trust
4.1 - 006.005	Child with Money in Trust
4.1 - 008	Ward Who Becomes Pregnant
4.1 - 008.005	Ward Who Becomes Pregnant
4.1 - 010	Termination of Pregnancy
4.1 - 010.005	Termination of Pregnancy
4.1 - 012	Marriage Consents
4.1 - 012.005	Marriage Consents
4.1 - 014	Missing Parent(s) and Advertisements
4.1 - 014.005	Missing Parent(s) and Advertisements
4.1 - 016	Smoking Policy for Children in Care Under the Age of Nineteen
4.1 - 018	Wards not Attending School
4.1 - 018.005	Wards not Attending School
4.1 - 020	Use of Recreational Vehicles by Children in Care
4.1 - 020.005	Use of Recreational Vehicles by Children in Care
4.1 - 022	Use of Automobiles by Children in Care
4.1 - 022.005	Use of Automobiles by Children in Care
4.1 - 024	Use of Firearms by Children in Care
4.1 - 024.005	Use of Firearms by Children in Care
4.1 - 026	Children in Care Charged with an Offence
4.1 - 026.005	Children in Care Charged with an Offence
4.1 - 028	Knowledge of a Crime Committed by Children in Care
4.1 - 028.005	Knowledge of a Crime Committed by Children in Care

untitled

4.2 - 000	4.0 - 000 Child Care 4.1 - 000 Associated Policies
4.2 - 002	Assessment of Child’s Placement Needs
4.2 - 002.005	Assessment of Child’s Placement Needs
4.2 - 004	Child’s Involvement in the Selection of a Placement Resource
4.2 - 004.005	Child’s Involvement in the Selection of a Placement Resource
4.2 - 006	Pre-Placement Visit(s)
4.2 - 006.005	Pre-Placement Visit(s)

untitled

4.3 - 000	4.0 - 000 Child Care 4.1 - 000 Associated Policies 4.2 - 000 Selection of Placement Resource
4.3 - 002	Admission to Care
4.3 - 002.005	Admission to Care / Procedure of Transfer of Child Care File
4.3 - 004	Notification of an Admission of a Child Into the Care of the Society
4.3 - 004.005	Notification of an Admission of a Child Into the Care of the Society
4.3 - 006	Clothing on Admission
4.3 - 006.005	Clothing on Admission
4.3 - 008	Admission Medical and Dental
4.3 - 008.005	Admission Medical and Dental
4.3 - 010	Child’s Preliminary Assessment/Plan of Care
4.3 - 010.005	Child’s Preliminary Assessment/Plan of Care
4.3 - 012	Child’s Admission Histories
4.3 - 012.005	Child’s Admission Histories
4.3 - 014	Education for Wards
4.3 - 014.005	Education for Wards
4.3 - 016	Immunization
4.3 - 016.005	Immunization
4.3 - 018	AIDS/HIV/Communicable Disease and Children in Care
4.3 - 020	Pictures of Children in Care
4.3 - 020.005	Pictures of Children in Care
4.3 - 022	Travelling with a Child in Care
4.3 - 022.005	Travelling with Child in Care
4.3 - 024	Parents Refusing to Consent for Medical Care or Treatment of a Child
4.3 - 024.005	Parents Refusing to Consent for Medical Care or Treatment of a Child

untitled

4.4 - 002	Supervision of Children in Care
4.4 - 002.005	Children in Care on the Run
4.4 - 004	Maintaining Stability for a Child in Care
4.4 - 004.005	Maintaining Stability for a Child in Care
4.4 - 006	Post Placement and Ongoing Visits with a Child in Care
4.4 - 006.005	Post Placement and Ongoing Visits with Child in Care
4.4 - 008	Meeting the Needs of a Child in Care
4.4 - 008.005	Supervision of Children in Care
4.4 - 010	Children Living Independently
4.4 - 010.005	Children Living Independently
4.4 - 012	Ward Living Independently and Sharing Accommodations
4.4 - 012.005	Ward Living Independently and Sharing Accommodations
4.4 - 014	Admission to Hospital
4.4 - 014.005	Education for Wards
4.4 - 016	Psychotropic Drugs
4.4 - 016.005	Psychotropic Drugs
4.4 - 018	Extended Care and Maintenance
4.4 - 018.005
4.4 - 018.005	Extended Care and Maintenance
4.4 - 020	Children in Care on the Run
4.4 - 022	Daily Chores, Employment, and Use of Money
4.4 - 022.005	Daily Chores, Employment, and Use of Money
4.4 - 024	Purchase and Possession of Goods
4.4 - 024.005	Purchase and Possession of Goods
4.4 - 026	Medical Alert Tags

untitled

4.5 - 000	4.0 - 000 Child Care 4.1 - 000 Associated Policies 4.2 - 000 Selection of Placement Resource 4.3 - 000 Admission to Care 4.4 - 000 Supervision of Children in Care
4.5 - 002	Case Management
4.5 - 002.005	Death of a Child in Care
4.5 - 004	Other Society Wards
4.5 - 004.005	Other Society Wards
4.5 - 006	Accidents Involving Wards and the Criminal Injury Compensation Board
4.5 - 006.005	Accidents Involving Wards and the Criminal Injury Compensation Board
4.5 - 008	Children in Care Returning to Parents
4.5 - 008.005	Children in Care Returning to Parents
4.5 - 010	Natural Parent Contact
4.5 - 010.005	Natural Parent Contact
4.5 - 012	Permanency Planning
4.5 - 012.005	Permanency Planning
4.5 - 014	Crown Ward Review
4.5 - 014.005	Crown Ward Review
4.5 - 016	Services to Native Children
4.5 - 018	Child in Care Requesting Order for Access and/or a Status Review Application
4.5 - 018.005	Child in Care Requesting Order for Access and/or a Status Review Application
4.5 - 020	Child Objecting to Placement or Requesting a Re-Placement
4.5 - 020.005	Child Objecting to Placement or Requesting a Re-Placement
4.5 - 022	Birth Control/Safe Sex Practices for Child in Care
4.5 - 022.005	Birth Control/Safe Sex Practices for Child in Care
4.5 - 024	Child Care Recording
4.5 - 024.005	Child Care Recording
4.5 - 026	Summer Camp for Children in Care
4.5 - 026.005	Summer Camp for Children in Care

untitled

4.6 - 000	4.0 - 000 Child Care 4.1 - 000 Associated Policies 4.2 - 000 Selection of Placement Resource 4.3 - 000 Admission to Care 4.4 - 000 Supervision of Children in Care 4.5 - 000 Case Management
4.6 - 002	Transfer and Discharge of Child in Care
4.6 - 004	Transfer of a Child to an Outside Residential Placement
4.6 - 006	Internal Transfer of a Child in Care
4.6 - 006.005	Internal Transfer of a Child in Care
4.6 - 008	Transfer of a Child in Care to Another Society in Ontario
4.6 - 008.005	Transfer of a Child in Care to Another Society in Ontario
4.6 - 010	Transfer of a Child in Care to Another Society Outside Ontario
4.6 - 010.005	Transfer of a Child in Care to Another Society Outside Ontario
4.6 - 012	Transfer of Jurisdiction to our Society for a Child in the Care or Supervision of Another Society
4.6 - 012.005	Transfer of Jurisdiction to our Society for a Child in the Care or Supervision of Another Society
4.6 - 014	Discharge Planning for Child in Care
4.6 - 014.005	Discharge Planning for Child in Care
4.6 - 016	Termination of Crown Wardship
4.6 - 016.005	Termination of Crown Wardship
4.6 - 018	Third Party Application for Termination of Crown Wardship
4.6 - 018.005	Third Party Application for Termination of Crown Wardship
4.6 - 020	After Care Planning
4.6 - 020.005	After Care Planning

untitled

4.7 - 000	4.0 - 000 Child Care 4.1 - 000 Associated Policies 4.2 - 000 Selection of Placement Resource 4.3 - 000 Admission to Care 4.4 - 000 Supervision of Children in Care 4.5 - 000 Case Management 4.6 - 000 Transfer and Discharge of Child in Care
4.7 - 002	Children’s Plans of Care
4.7 - 002.005	Children’s Plans of Care

untitled

4.8 - 000	4.0 - 000 Child Care 4.1 - 000 Associated Policies 4.2 - 000 Selection of Placement Resource 4.3 - 000 Admission to Care 4.4 - 000 Supervision of Children in Care 4.5 - 000 Case Management 4.6 - 000 Transfer and Discharge of Child 4.7 - 000 Child’s Plan of Care
4.8 - 002	Rights of Children in Care
4.8 - 004	Right to Nutritious Meals and Adequate Clothing
4.8 - 004.005	Right to Nutritious Meals and Adequate Clothing
4.8 - 006	Children’s Right to a Plan of Care, to be Informed and Consulted
4.8 - 006.005	Children’s Right to a Plan of Care, to be Informed and Consulted
4.8 - 008	Right to Participate
4.8 - 008.005	Right to Participate
4.8 - 010	Right to Be Informed of the Day to Day House Rules
4.8 - 010.005	Right to Be Informed of the Day to Day House Rules
4.8 - 012	Right to Be Informed as to Disciplinary Practices
4.8 - 012.005	Right to Be Informed of the Disciplinary Practices
4.8 - 014	Acceptable Discipline Use of Physical Restraints
4.8 - 014.005	Acceptable Discipline Use of Physical Restraints
4.8 - 016	Right to Be Protected from Locked Detention
4.8 - 016.005	Right to Be Protected from Locked Detention
4.8 - 018	Right to Religious Instruction
4.8 - 018.005	Right to Religious Instruction
4.8 - 020	Right to Privacy and Personal Possessions
4.8 - 020.005	Right to Privacy and Personal Possessions
4.8 - 022	Children’s Right to an Adequate Education
4.8 - 022.005	Children’s Right to an Adequate Education
4.8 - 024	Children’s Right to Medical and Dental Care
4.8 - 024.005	Children’s Right to Medical and Dental Care
4.8 - 026	Children’s Right to Send and Receive Mail
4.8 - 026.005	Children’s Right to Send and Receive Mail
4.8 - 028	Children’s Right to Speak In Private
4.8 - 028.005	Children’s Right to Speak in Private
4.8 - 030	Responsibilities of Children in Care
4.8 - 030.005	Responsibilities of Children in Care

untitled

4.9 - 000	4.0 - 000 Child Care 4.1 - 000 Associated Policies 4.2 - 000 Selection of Placement Resource 4.3 - 000 Admission to Care 4.4 - 000 Supervision of Children in Care 4.5 - 000 Case Management 4.6 - 000 Transfer and Discharge of Child 4.7 - 000 Child’s Plan of Care 4.8 - 000 Rights of Children in Care
4.9 - 002	Child Care Records
4.9 - 002.005	Content of Child Care Record
4.9 - 004	Review of Child’s Plan of Care
4.9 - 006	Confidentiality of Child Care Records
4.9 - 006.005	Confidentiality of Child Care Records
4.9 - 006.010	Client Request for Access and Disclosure
4.9 - 006.015	Access and Disclosure Without Consent
4.9 - 006.020	Access by Summons/Subpoena or by a Search and Seizure Order
4.9 - 008	Retention of Child Care Records
4.9 - 008.005	Management and Storage of Child Care Records

Family Services

Associated Polices
Associated Policies

5.1 - 000
5.1 - 002	Confidentiality
5.1 - 002.005	Case Records
5.1 - 002.010	Client Requests for Access and Disclosure
5.1 - 002.015	Access and Disclosure Without Consent
5.1 - 002.020	Access and Disclosure With Consent
5.1 - 002.025	Access and Disclosure by Summons/Subpoena, or by Order of Search and Seizure
5.1 - 002.030	Public Criticism of the Society
5.1 - 002.035	Releasing Information to the Media
5.1 - 002.040	Releasing Information to Community Institutions
5.1 - 004	Child Abuse
5.1 - 006	Child Abuse Register
5.1 - 006.005	Child Abuse Register
5.1 - 008	Child Abuse Review Team
5.1 - 008.005	Child Abuse Review Team
5.1 - 010	Clients’ Rights
5.1 - 010.005	Communication to Clients’ About their Rights
5.1 - 010.010	Service Complaint Procedure
5.1 - 012	Complaints Against Staff
5.1 - 012.005	Complaints Against Staff
5.1 - 014	Complaints Against Foster Parent(s)
5.1 - 014.005	Complaints Against Foster Parent(s)
5.1 - 016	Complaints Against Volunteer
5.1 - 016.005	Complaints Against Volunteers
5.1 - 018	Complaints Against Board Member
5.1 - 018.005	Complaints Against Board Member
5.1 - 020	File Retention
5.1 - 020.005	File Retention

Intake and Investigation

5.2 - 000	5.0 General Policy
5.2 - 002	Intake and Investigation
5.2 - 002.005	Intake and Investigation
5.2 - 002.010	Intake and Service Eligibility
5.2 - 002.015	Initial Risk Assessment
5.2 - 002.020	Standards of Child Abuse Investigations at the Level of Intake
5.2 - 002.025	Investigation and Assessment Information
5.2 - 002.030	Ontario Risk Assessment
5.2 - 002.035	Family Assessment
5.2 - 002.040	Other Requests for Services and Information
5.2 - 002.045	Intake/Family Services Recording
5.2 - 002.050	Intake/Family Services Case Management
5.2 - 002.055	Brief Services
5.2 - 002.060	Referral Process
5.2 - 002.065	Client Service Plans
5.2 - 002.070	Clients’ Rights and Complaint Procedures
5.2 - 002.075	Implementation of Client Service Plans
5.2 - 002.080	Client Service Plans Reviews
5.2 - 002.085	Investigation of Abuse In Residential Care Settings
5.2 - 002.090	Voluntary Service Agreements
5.2 - 002.095	Malicious Complaints
5.2 - 002.100	Failure to Report Abuse
5.2 - 002.105	Victim Injury Compensation Board

Court Services

5.3 - 000
5.3 - 002	Court Services, General Policy
5.3 - 002.005	Court Services General Procedures
5.3 - 002.010	Appropriate Use of Authority
5.3 - 002.015	Knowledge of the Child and Family Services Act
5.3 - 002.020	Rules of the Family Court
5.3 - 002.025	Rules of Evidence
5.3 - 002.030	Initiating a Court Application
5.3 - 002.035	Apprehension of Child with Warrant
5.3 - 002.040	Documentation Required for Initiating a Court Application
5.3 - 002.045	Documents Required for Continuing Court Activity
5.3 - 002.050	Service of Court Documents
5.3 - 002.055	Initiating a Motion
5.3 - 002.060	Legal Consultation and Representation
5.3 - 002.065	Bring Forward System
5.3 - 002.070	Evaluation of Court Process
5.3 - 002.075	Initiation of Appeal
5.3 - 002.080	Office of the Children’s Lawyer
5.3 - 002.085	Summons to Witness
5.3 - 002.090	Court Endorsements
5.3 - 002.095	Emergency Court Hearing

Emergency After Hours Service

5.4 - 000	5.0 General Policy
5.4 - 002	Emergency After Hours Services
5.4 - 002.005	Emergency After Hours Service
5.4 - 002.010	Definition of Emergency After Hours Service
5.4 - 002.015	Emergency After Hours Service - Definition of Emergency
5.4 - 002.020	Emergency After Hours Service - Staffing and Accountability
5.4 - 002.025	Emergency After Hours Service - Notification of Possible Emergency by Staff
5.4 - 002.030	Emergency After Hours Service - Recording Requirements
5.4 - 002.035	Emergency After Hours Service, Emergency Court Hearing
5.4 - 002.040	Emergency After Hours Service, Follow-up by Day Staff
5.4 - 002.045	Emergency After Hours Service, Resources

Family Support Services

5.5 - 000
5.5 - 002	Family Support Services
5.5 - 002.005	Description of Family Support Services
5.5 - 002.010	Evaluation of Family Support Services
5.5 - 002.015	Contracting Process
5.5 - 002.020	Re-Assessment of Risk
5.5 - 002.025	Documentation of Family Support Services

Counselling Services

5.6 - 000
5.6 - 002	Counselling Services
5.6 - 002.005	Program Description
5.6 - 002.010	Documentation and Evaluation for Group Work Programs
5.6 - 002.015	Documentation of Counselling Processes

Pregnancy Counselling Services to New Parents

5.7 - 000
5.7 - 002	Pregnancy Counselling and Services to New Parents
5.7 - 002.005	Eligibility of Persons for Pregnancy Counselling and Services to New Parents
5.7 - 002.010	Focus and Duration of Pregnancy Counselling and Services to New Parents
5.7 - 002.015	Voluntary Nature of Pregnancy Counselling and Services to New Parents
5.7 - 002.020	Pregnancy Counselling and Review of Available Options
5.7 - 002.025	Risk Assessment - Pregnancy Counselling and Services to New Parents
5.7 - 002.030	Pregnancy Counselling and Adoption

Termination of Services

5.8 - 000
5.8 - 002   Termination of Services
5.8 - 002.005   Termination of Services
5.8 - 002.010   Termination of Services

Serious Occurrences/Contentious Issues

5.9 - 000
5.9 - 002	Serious Occurrence Reports
5.9 - 002.005	Definition of Serious Occurrences/Contentious Issues
5.9 - 002.010	Reporting Serious Occurrences/Contentious Issues
5.9 - 002.015	Conferencing Serious Occurrences/Contentious Issues
5.9 - 002.020	Case Review of Serious Occurrences/Contentious Issues
5.9 - 002.025	Reporting Procedures for Runaways and Missing Children

Management of Family Services Record section
Management of Family Services Records

5.10 - 000
5.10 - 002	Management of Family Service Records
5.10 - 002.005	Management of Family Services Records
5.10 - 002.010	Opening, Documentation, and Closing of Family Services Records
5.10 - 002.015	Retention and Storage of Family Services Records
5.10 - 002.020	Management of Records Designated as Confidential
5.10 - 002.025	Access to Family Services Records
5.10 - 002.030	Content of a Family Services File

Finance

Financial Planning

6.1 - 000
6.1 - 002	Financial Planning - General Policy
6.1 - 004	Data Collection, Analysis and Reporting
6.1 - 004.005	Data Collection, Analysis and Reporting
6.1 - 006	Service Planning and Budget Approval
6.1 - 006.005	Service Planning and Budget Approval
6.1 - 008	Asset and Liabilities
6.1 - 008.005	Control of Inventory (Child Welfare Operations)
6.1 - 008.010	Disposal of Assets
6.1 - 010	Financial Review
6.1 - 010.005	Financial Review

Financial Management

6.2 - 000
6.2 - 000	General Policy
6.2 - 002	Financial Management - General Policy
6.2 - 004	Designation of a Financial Officer
6.2 - 006	Accounting System Controls
6.2 - 008	Investments
6.2 - 010	Purchasing and Leasing
6.2 - 012	Borrowing
6.2 - 014	Witness and Conduct Fees
6.2 - 016	Expenditure Authorization
6.2 - 018	Insurance
6.2 - 020	Financial Review
6.2 - 022	Society’s Financial Reporting System
6.2 - 022.005	Society’s Financial Reporting System
6.2 - 024	Accounting Records
6.2 - 024.005	Accounting Records
6.2 - 026	Payroll System Controls
6.2 - 026.005	Payroll System Controls
6.2 - 028	The Children’s Benefit Fund
6.2 - 028.005	The Children’s Benefit Fund
6.2 - 030	Employee Related Loans and Guarantees
6.2 - 030.005	Employee Related Loans and Guarantees
6.2 - 032	Fleet Management
6.2 - 032.005	Fleet Management
6.2 - 034	Fleet Management - Executive Vehicle Use

Financial Accountability

6.3 - 000
6.3 - 002	Financial Accountability - General Policy
6.3 - 004	Role of the Board of Directors
6.3 - 006	Signing Authority
6.3 - 008	Annual Audit and Audited Financial Statements
6.3 - 010	Registered Charitable Organization
6.3 - 012	Statutory Reporting Requirements
6.3 - 014	Role of the Treasurer
6.3 - 014.005	Role of the Treasurer

Contractual Relationships and Purchased Services

6.4 - 000
6.4 - 002	Contractual Relationships and Purchased Services - General Policy
6.4 - 004	Preferential Treatment
6.4 - 006	Use of Society Space by Other Organizations
6.4 - 006.005	Lease or Rent of Society Space by Other Organizations
6.4 - 008	Purchasing Goods
6.4 - 008	Procurement
6.4 - 008.005	Purchasing Goods
6.4 - 008.005	Procurement
6.4 - 010	Purchasing of Services
6.4 - 010.005	Purchasing of Services
6.4 - 012	Risk Management

Foster Care

Foster Care Recruitment
Foster Home Recruitment
Foster Parent Recruitment

7.1 - 000
7.1 - 002   Foster Parent Recruitment
7.1 - 002.005   Foster Parent Recruitment

Foster Home Assessment and Service Contract

7.2 - 000
7.2 - 002	Foster Home Assessment and Service Contracting
7.2 - 002.005	Receipt of Foster Home Applicant
7.2 - 002.010	Meaning of Foster Care
7.2 - 002.015	Eligibility Criteria for Foster Care Applicants
7.2 - 002.020	Information Meeting with Foster Care Applicants
7.2 - 002.025	Criteria For Homestudy
7.2 - 002.030	Criteria for Acceptance or Rejection of Applicant
7.2 - 002.035	Communication to Foster Applicant of Acceptance or Rejection of Application
7.2 - 002.040	Release of Information When Foster Care Applicants Re-locate
7.2 - 004	Staff and Board Members as Applicants for Foster Care
7.2 - 004.005	Staff and Board Members as Applicants for Foster Care
7.2 - 006	Applicants with a History of Abuse, Neglect, or Criminal Record
7.2 - 008	Police Record Check
7.2 - 008.005	Police Record Check
7.2 - 010	Foster Child’s Room
7.2 - 012	Safety Requirements for Foster Home
7.2 - 014	Foster Care Service Agreement
7.2 - 014.005	Foster Care Service Agreement
7.2 - 016	Transportation of Wards
7.2 - 018	Oath of Confidentiality
7.2 - 020	Smoking

Training
Training for Foster Parents

7.3 - 000
7.3 - 002	Foster Parent Training
7.3 - 002.005	Responsibilities and Rights of Foster Parents
7.3 - 004	Delivery of Foster Parent Training
7.3 - 004.005	Foster Training Program Design
7.3 - 006	Pre-Service Training for Foster Parent Applicants
7.3 - 006.005	Pre-Service Training for Foster Parent Applicants
7.3 - 008	In-Service Training for Approved Foster Parents
7.3 - 008.005	In-Service Training for Foster Parents

Placement
Placement of Child with Foster Parents

7.4 - 000
7.4 - 002	Placement of Child with Foster Parent
7.4 - 002.005	Assessment of Child
7.4 - 002.010	Placement Conference
7.4 - 002.015	Placement of a Child in Foster Care
7.4 - 004	Capacity of Foster Homes
7.4 - 004.005	Capacity of Foster Homes
7.4 - 006	Involvement of Parent(s)
7.4 - 006.005	Involvement of Parent(s)
7.4 - 008	Emergency Placements
7.4 - 008.005	Emergency Placements
7.4 - 010	Criteria for Selection of Foster Home
7.4 - 010.005	Criteria for Selection of Foster Home
7.4 - 012	Use of Provisional Foster Homes
7.4 - 012.005	Use of Provisional Foster Homes
7.4 - 012.010	Commercial Boarding Home
7.4 - 012.015	Commercial Boarding Home
7.4 - 014	Disclosure of Information on Child to be Placed
7.4 - 014.005	Disclosure of Information on Child to be Placed
7.4 - 016	Foster Parent(s)’ Involvement in the Child’s Plan of Care
7.4 - 016.005	Foster Parent(s)’ Involvement in the Child’s Plan of Care
7.4 - 018	Society’s Response to Request for Replacement
7.4 - 018.005	Society’s Response to Request for Replacement

Retention and Recognition

7.5 - 000
7.5 - 002	Retention and Recognition
7.5 - 004	Compensation for Foster Parents
7.5 - 004.005	Compensation for Foster Parents
7.5 - 006	Compensation for Foster Parents’ Expenses
7.5 - 006.005	Compensation for Foster Parents’ Expenses
7.5 - 008	Compensation for Foster Parents’ for Damage Claims
7.5 - 008.005	Compensation for Foster Parents’ for Damage Claims
7.5 - 010	Foster Parents’ Special Rates
7.5 - 010.005	Foster Parents’ Special Rates
7.5 - 012	Liability Coverage for Foster Parent
7.5 - 012.005	Liability Coverage for Foster Parent
7.5 - 014	Foster Parent Relief
7.5 - 014.005	Foster Parents Relief
7.5 - 016	Foster Parent Recognition
7.5 - 016.005	Foster Parent Recognition

Working with Foster Parents

7.6 - 000
7.6 - 002	Working with Foster Parents
7.6 - 002.005	Foster Care Worker
7.6 - 002.010	Foster Parent and Child’s Caseworker
7.6 - 002.015	Foster Resource Support Worker in-Home Service
7.6 - 004	Foster Parents and Serious Occurrences
7.6 - 004.005	Foster Parents and Serious Occurrences
7.6 - 006	Service Complaints by Foster Parents
7.6 - 006.005	Service Complaints by Foster Parents
7.6 - 008	Acceptable Discipline
7.6 - 008.005	Acceptable Discipline
7.6 - 008.010	Holding or Restraint
7.6 - 010	Closing of Foster Parents’ Home
7.6 - 010.005	Closing of Foster Parents’ Home
7.6 - 010.010	Reopening a Closed Foster Home

Foster Home Evaluation

7.7 - 000
7.7 - 002	Foster Parent Evaluation
7.7 - 002.005	Foster Parent Evaluation
7.7 - 004	Exit Interview/Evaluation of Placement for Child in Care
7.7 - 004.005	Evaluation of Placement/Exit Interview/Survey for Child in Care

Licensed Children’s Residences

7.8 - 000
7.8 - 002   Licensed Children’s Residences
7.8 - 002.005   Licensed Children’s Residences

Use of Licensed Children’s Residences
Usage of Licensed Children’s Residences

7.9 - 000
7.9 - 002	The Use of Licensed Children’s Residences
7.9 - 002.005	Criteria for the Use of Licensed Children’s Residences
7.9 - 002.010	Plan of Care, Licensed Children’s Residences
7.9 - 004	Child’s Caseworker’s Role and Licensed Children’s Residences

Assessment and Evaluation of Licensed Children’s Residences
Assessment/Evaluation of Licensed Children’s Residences

7.10 - 000
7.10 - 002   Annual Assessment/Evaluation of Licensed Children’s Residences
7.10 - 002.005   Assessment/Evaluation of Licensed Children’s Residences
Service Contracting for Licensed Children’s Residence
Service Contracting for Licensed Children’s Residences

7.11 - 000
7.11 - 002   Service Contracting for Licensed Children’s Residences
7.11 - 002.005   Service Contracting for Licensed Children’s Residences
7.11 - 011

Management of Foster Parent Records
Management of Caregiver Records

7.12 - 000
7.12 - 002	Management of Foster Parent Records
7.12 - 002.005	Contents of Foster Parent Records
7.12 - 002.010	Contents of Licensed Children’s Residences Records
7.12 - 002.015	Closing of Foster Parents Records
7.12 - 004	Sharing with Foster Parents the Contents of Their Record
7.12 - 004.005	Sharing with Foster Parents the Contents of Their Records
7.12 - 006	Confidentiality of Foster Parents Records
7.12 - 006.005	Confidentiality of Foster Parents Records
7.12 - 008	Retention of Foster Parents Records

Human Resources

Standards and Definitions

8.1 - 000
8.1 - 002	Application
8.1 - 004	Definition of Category of Staff Application - To all Staff
8.1 - 006	Hours of Work Application - To All Staff
8.1 - 008	Rules of Conduct Application - To All Staff
8.1 - 010	Dress Code Application - To All Staff
8.1 - 010.005	Dress Code Application - To All Staff
8.1 - 010.010	Dress Code Application - To All Staff
8.1 - 012	Attendance Application - To All Staff
8.1 - 014	Conflict of Interest Application - To All Staff
8.1 - 016	Employees Records Application - To All Staff
8.1 - 018	Criminal Reference Check Application - To All Staff
8.1 - 020	Equipment Loan Application - To All Staff
8.1 - 022	Acting Appointments Application - Limited to Specific Staff as Identified in the Policy
8.1 - 024	Seniority Application - All Staff
8.1 - 026	Job Vacancy Application - All Staff
8.1 - 028	Confidential Information Application - All Staff
8.1 - 030	Canvassing Application - All Staff
8.1 - 032	Agency Vehicles Application - All Staff
8.1 - 034	Use of Personal Vehicles Application - All Staff
8.1 - 036	Liability Coverage Application - All Staff
8.1 - 038	Reimbursement for Expenses
8.1 - 038.005	Reimbursement for Expenses

Hiring Policies

8.2 - 000
8.2 - 002	Hiring Process Application - To all Staff
8.2 - 002.005	Procedure for Student Placements
8.2 - 004	Interview Process Application - To all Staff
8.2 - 006	Hiring of Former Staff Members Application - To All Staff
8.2 - 008	Hiring of Relations Application - To all Staff
8.2 - 010	Application for Employment Application - To all Staff
8.2 - 012	Orientation Application - To All Staff
8.2 - 014	Probation Application - Limited to Specific Staff as Identified in the Policy
8.2 - 016	Supervision and Performance Appraisal Application - To all Staff
8.2 - 018	Medical Examination Application - To all Staff
8.2 - 020	Back-Up Intake Application - To all Staff
8.2 - 022	Employment Equity Application - To all Staff
8.2 - 024	Training and Development Application - To All Staff

Salary Administration

8.3 - 000
8.3 - 002	Payment of Salary Application - To all Staff
8.3 - 004	Overtime Application - To all Staff
8.3 - 006	Payment for Attending Conferences Application - To all Staff
8.3 - 008	After Hours Coverage Application - Limited to Specific Staff as Identified in the Policy
8.3 - 010	Position Re-Classification Application - To all Staff

Employee Benefits

8.4 - 000
8.4 - 002	Group Benefits Application - Limited to Specific Staff as Identified in the Policy
8.4 - 004	Employee Assistance Program
8.4 - 004.005	Employee Assistance Program
8.4 - 006	Sick Leave Application - Limited to Specific Staff as Identified in the Policy
8.4 - 008	Long Term Disability Application - Limited to Specific Staff as Identified in the Policy
8.4 - 010	Pension Application - Limited to Specific Staff as Identified in the Policy
8.4 - 012	Workers’ Compensation Application - To all Staff
8.4 - 014	Staff Assistance Program Application - To all Staff
8.4 - 016	Staff Recognition Application - To all Staff

Paid Holidays

8.5 - 000
8.5 - 002 Paid Holidays Application - Limited to Specific Staff as Identified in the Policy
Vacations

8.6 - 000
8.6 - 002 Vacation Entitlement Application - Limited to Specific Staff as Identified in the Policy

Health and Safety
Leave of Absence

8.7 - 000
8.7 - 002	Requesting a Leave Application - To all Staff
8.7 - 004	Time Off in Lieu of Overtime Application - To all Staff
8.7 - 006	Personal Leave Day Application - To all Staff
8.7 - 008	Vacation Application - To all Staff
8.7 - 008.005	Outstanding Recordings Before Leaving on Vacation Application - To all Staff
8.7 - 010	Bereavement Application - To all Staff
8.7 - 012	Union Business Application - Limited to Specific Staff as Identified in the Policy
8.7 - 014	Court Appearances Application - For All Staff
8.7 - 016	Childbirth or Adoption Application - For All Staff
8.7 - 018	Education Leave Application - For All Staff
8.7 - 020	Leaves with Pay Application - For All Staff
8.7 - 022	Acts of Nature Application - For All Staff
8.7 - 024	Four Years Over Five Application - For All Staff
8.7 - 026	Returning to Work Application - For All Staff
8.7 - 028	Unapproved Leave Application - For All Staff
8.7 - 030	Medical Leaves Application - For All Staff
8.7 - 032	Effect on Vacation Credits Application - For All Staff
8.7 - 034	Effect on Seniority Application - For All Staff
8.7 - 036	Attending Conferences or Meetings Application - For All Staff

Corrective Discipline
Leave of Absence

8.8 - 000
8.8 - 002	Corrective Discipline - General Policy Application - To all Staff
8.8 - 004	Verbal Reprimand Application - To all Staff
8.8 - 006	Letter of Warning Application - To all Staff
8.8 - 006.005	Sample of Letter of Warning Application - To all Staff
8.8 - 008	Letter of Suspension Application - Limited to Specific Staff as Identified in the Policy
8.8 - 008.005	Sample Letter of Suspension Application - Limited to Specific Staff as Identified in the Policy
8.8 - 008.010	Sample Letter of Suspension Application - Limited to Specific Staff as Identified in the Policy
8.8 - 010	Discharge Application - All Staff
8.8 - 010.005	Sample of Letter of Discharge Application - All Staff
8.8 - 012	Appeal Application - All Staff

Termination
Corrective Discipline

8.9 - 000
8.9 - 002	Voluntary Resignation Application - Limited to Specific Staff as Identified in the Policy
8.9 - 004	Termination for Cause Application - For All Staff
8.9 - 006	Termination Date Application - For All Staff
8.9 - 008	Exit Interview/References Application - For All Staff
8.9 - 010	Vacation Pay Application - For All Staff
8.9 - 012	Layoff Application - For All Staff
8.9 - 014	Long Term Disability - Workplace Safety and Insurance Board Absence Application - For All Staff
8.9 - 016	Contract Staff Application - For All Staff
8.9 - 018	Retirement Application - For All Staff

Termination
Harassment and Discrimination

8.11 - 000
8.11 - 002 Harassment and Discrimination Application - Limited to Specific Staff as Identified in the Policy

Volunteers

The Volunteer Service Programs
The Volunteer Service Program

9.1 - 000
9.1 - 002	Volunteer Service Program
9.1 - 002.005	Volunteer Services Program
9.1 - 004	Volunteer Driver Program
9.1 - 004.005	Volunteer Driver Program
9.1 - 006	Summer Camps Program
9.1 - 006.005	Summer Camps Program
9.1 - 008	Christmas Bureau
9.1 - 008.005	Christmas Bureau
9.1 - 010	Parent Support Program
9.1 - 010.005	Parent Support Program
9.1 - 012	Friend to a Child Program
9.1 - 012.005	Supervised Access Program
9.1 - 012.005	Friend to a Child Program
9.1 - 014	Office Support Program
9.1 - 014.005	Office Support Program

The Volunteer Service Records

9.2 - 000
9.2 - 000	General Policy
9.2 - 002	Volunteer Service Record
9.2 - 002.005	Volunteer Service Record
9.2 - 004	Volunteer Program Statistical Data
9.2 - 004.005	Volunteer Program Statistical Data
9.2 - 006	Disclosure of Volunteer Service Records
9.2 - 006.005	Disclosure of Volunteer Service Records

Program Planning

9.3 - 000
9.3 - 002   Volunteer Program Planning
9.3 - 002.005   Volunteer Program Planning

Organizational Structure

9.4 - 000
9.4 - 002	Organizational Structure
9.4 - 002.005	Family Support Program, Friend to a Child Program, Office Support Program
9.4 - 004	Relationship within Society and Community
9.4 - 004.005	Relationship within Society and Community

Volunteer Recruitment

9.5 - 000
9.5 - 002   Recruitment
9.5 - 002.005   Recruitment
9.5 - 004   Screening and Selection
9.5 - 004.005   Screening and Selection

Orientation and Training

9.6 - 000
9.6 - 002	Orientation and Training
9.6 - 002.005	Orientation and Training of Staff
9.6 - 004	Core Training for Volunteers
9.6 - 004.005	Core Training for Volunteers
9.6 - 006	In-Service Training
9.6 - 006.005	In-Service Training

Managing the Service Provided by Volunteers

9.7 - 000
9.7 - 002   Managing the Services Provided by Volunteers
9.7 - 004   Nature of Volunteer Services
9.7 - 004.005   Volunteer Service Contracts
Recognition and Retention of Volunteers

9.8 - 000
9.8 - 002   Recognition and Retention of Volunteers
9.8 - 002.005   Recognition and Retention of Volunteers
Termination of Services of Volunteers

9.9 - 000
9.9 - 002   Termination of Services of Volunteers
9.9 - 002.005   Termination of Services of Volunteers

Information and Communication Systems

Computers

10.1 - 000   Communications
10.1 - 002   Use and Maintenance of Computers
10.1 - 002.005   Use of Computers and information systems
Communications

10.2 - 000   Communications
10.2 - 002   Use of Cellular Telephones
10.2 - 002.005   Use of Cellular Telephones

Use of the Internet

10.3 - 000	Use of the Internet
10.3 - 000	Communications
10.3 - 002	Use of the Internet
10.3 - 002.005	Use of the Internet
10.3 - 004	Use of Email
10.3 - 004.005	Use Email

Administration
1. Panic Alarm System
  
  11.1 - 002 Panic Alarm System Application - For All Staff
  11.1 - 002.005 PANIC ALARM SYSTEM Application - For All Staff

Health & Safety

12.1 - 000
12.1 - 002	Application - For All Staff
12.1 - 002.005	Application - For All Staff
12.1 - 004	Health and Safety Committee, Application - To All Staff
12.1 - 006	Work Related Incidents/Accidents Application - To All Staff
12.1 - 008	Smoking Application - To All Staff
12.1 - 010	Housekeeping Application - To All Staff
12.1 - 012	Fire Safety Application - To All Staff
12.1 - 014	Staff at Risk Application - To All Staff
12.1 - 016	Violence Free Workplace Policy Application - To All Staff
12.1 - 016.005	Violence Free Workplace Policy Application - For All Staff
12.1 - 018	Workplace Wellness Policy Application - For All Staff
12.1 - 018.005	Workplace Wellness Policy Application - For All Staff
12.1 - 020	Fragrance Policy Application - For All Staff

Harassment and Discrimination

12.2 - 000
12.2 - 002	Harassment and Discrimination Application - Limited to Specific Staff as Identified in the Policy
12.2 - 004	Diversity and Anti-Oppression Application - For All Staff

Health Procedures

12.3 - 000
12.3 - 002	HEALTH PROCEDURES Treatment of Lice and other Infectious Diseases Application - For All Staff
12.3 - 002.005	HEALTH PROCEDURES Treatment of Lice and other Infectious Diseases Application - For All Staff

Quality
1. Overall Quality Policy
  
  13.1 - 000
  13.1 - 002 Overall Quality Policy